How to Convert Text to Speech in Microsoft Word

The Challenge

Accessing email and web content is essential in most workplaces—but not everyone can do so by reading text. Employees with low vision or dyslexia often face barriers that limit their ability to efficiently access and process written information. The challenge was to design a learning experience that helps employees quickly and easily use tools that make workplace communication more accessible.

The Solution

This microlearning module introduces learners to Microsoft Word’s Text-to-Speech features, empowering users with low vision or dyslexia to independently access company materials. Participants learn how to convert written content—such as emails—into spoken text using the Read Aloud or Speak tools.

Learning Objectives

By the end of this course, learners will be able to:

  • Identify the purpose and accessibility benefits of Microsoft Word’s Text-to-Speech feature.

  • Locate and enable the “Read Aloud” or “Speak” tools within the Word interface.

  • Customize Text-to-Speech settings to meet individual accessibility needs.

  • Explain how Text-to-Speech supports inclusive learning and accessibility for users with print disabilities.

My Design Approach

I designed this learning experience with accessibility and flexibility at its core. Using Articulate Rise, Snagit, and PowerPoint, I incorporated audio narration, descriptive visuals, and clear navigation to support diverse learning preferences. Learners could choose to begin at different points in the lesson based on prior knowledge, ensuring a personalized experience.

Research and Design Process

Drawing on my Master of Science in Instructional Design and Technology training and extensive teaching experience with individuals with low vision and neurodivergent learners, I grounded the course in adult learning theory and universal design principles. I collaborated with subject matter experts (SMEs), applied the ADDIE model, and refined the content through multiple iterations. To reinforce learning, I developed a printable job aid featuring visuals and step-by-step instructions.

Target Audience

  • Corporate employees who need accessible methods for consuming written content.

  • Individuals who benefit from text-to-speech tools to enhance reading comprehension and efficiency.

Future Enhancements

  • Add introductory and closing audio with music for a more engaging user experience.

  • Develop a video-based version of the module for broader accessibility.

My Role

  • Needs Analysis: Identified accessibility challenges and learning barriers faced by employees with low vision and dyslexia.

  • Design & Development: Designed a microlearning module in Articulate Rise incorporating audio narration, visuals, and flexible navigation to support diverse learners.

  • Evaluation: Partnered with SMEs and applied the ADDIE model to refine content and usability based on feedback and accessibility testing.

  • Tools: Articulate Rise, Snagit, PowerPoint.

The Impact

  • Promote accessibility and inclusion by empowering employees with low vision or dyslexia to independently access written content.

  • Increase workplace efficiency through the use of built-in Microsoft tools.

  • Enhance digital literacy and confidence in using assistive technology.

  • Support organizational goals for diversity, equity, and inclusion through accessible learning design.

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